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Almost everyone who uses email at piece of work types the same phrases multiple times a twenty-four hour period. Salvage time by using "My Templates," Microsoft Outlook'southward add-in for ane-click text entry, to store and add phrases of your choice.

"My Templates" is a simple just effective tool for storing phrases and letting you add them into an email with a single click. It is an Outlook add-in, but it'south installed automatically in both the Outlook client and the Outlook web app equally long as your email account uses a Microsoft Commutation server. This includes Outlook.com and M365/O365 subscriptions.

The text you add to "My Templates" is synced automatically between the Microsoft Outlook client and the Outlook web app, and the tool works identically in both. The procedure to open "My Templates" is slightly different in the client and spider web app, but once information technology's open, it works the same style.

How to Open "My Templates" in the Outlook Desktop Client

Open a new email in the Microsoft Outlook desktop application (or reply to or forward an existing message,) and in the "Message" tab, click "View Templates."

The "View Templates" button on the Message tab of a new email.

The "My Templates" panel volition open up on the right-paw side of the email.

The "My Templates" panel in a new email.

How to Open My Templates in the Outlook Web App

Open a new email in the Microsoft Outlook spider web app (or reply to or forward an existing message), click the three-dot menu icon at the bottom of the email, and cull "My Templates" from the menu.

The "My Templates" menu option.

The "My Templates" panel will open on the right-hand side of the email.

The "My Templates" panel in a new email.

How to Use "My Templates" in Microsoft Outlook

From this betoken onwards, we'll use Outlook's desktop customer to demonstrate how "My Templates" works, simply information technology'southward exactly the same in the web app.

"My Templates" comes with a few preconfigured phrases out of the box that might be useful for you, simply let'south add our ain. To practise this, click "Template."

The option to add a template in "My Templates".

Enter a title for the phrase, the phrase itself, and click "Save."

The fields to complete to create a new template.

The template will immediately exist bachelor.

The new template displayed in "My Templates".

To employ it, brand sure your cursor is in the body of an e-mail and click the phrase to add it to the electronic mail.

The template text added to an email.

It really is that simple. To edit or delete a template phrase, hover over it with your mouse or touchpad cursor to brandish the "Delete" and "Edit" options.

The "Delete" and "Edit" options for a template.

At that place is no formatting bachelor in "My Templates" except the ability to use Ctrl+B (Cmd+B on Mac) for bold, Ctrl+I (Cmd+I on Mac) for italics, and Ctrl+U (Cmd+U on Mac) for underlining, so no changing the font or colour or adding hyperlinks, only that'due south what total electronic mail templates are for.

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